Forward plan

29 December 2020  (01/01/2021 to 30/04/2021, Executive)

Plan description

Special Arrangements to be put in place during Coronavirus crisis

The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 [“the Regulations”] allow local authorities to hold meetings remotely, including by (but not limited to) telephone conferencing, video conferencing, live webcast, and live interactive streaming.   

 

The Regulations further modify existing legislative provisions to remove the requirement for local authorities to hold annual meetings, and to enable requirements for public and press access to local authority meetings and associated documents to be complied with through remote means and website access. 

 

The Regulations apply to meetings of the Council, the Executive, Guildford Joint Committee, and all committees or sub-committees of these bodies, including Executive Advisory Boards. 

 

Plan items
No. Item

1.

Selection of the Mayor and The Deputy Mayor 2021-22

Decision maker:  Executive, Council

Decision:   8 Dec 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

2.

Timetable of Council and Committee Meetings 2021-22

Decision maker:  Executive/Management Team Liaison Group, Executive, Council

Decision:   8 Dec 2020

Lead officer:  John Armstrong

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

3.

Pay Policy Statement 2020-21

Decision maker:  Council, Executive/Management Team Liaison Group

Decision:   8 Dec 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

4.

Local Council Tax Support Scheme 2021-22

Decision maker:  Executive, Council

Decision due:   8 Dec 2020

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

5.

Licensing Act 2003 - Review of Statement of Licensing Policy

Decision maker:  Licensing Committee, Council

Decision:   8 Dec 2020

Lead officer:  Mike Smith

Decision status:  Recommendations Approved

Notice of proposed decision first published: 27/10/2020

Anticipated restriction: Open  -

6.

Periodic Electoral Review by the Local Government Boundary Commission for England

Decision maker:  Council

Decision:   17 Dec 2020

Decision status:  Recommendations Approved

Notice of proposed decision first published: 27/10/2020

Anticipated restriction: Open  -

7.

General Fund budget 2021-22

Decision maker:  Joint Executive Advisory Board, Executive, Council

Decision:   10 Feb 2021

Lead officer:  Claire Morris

Decision status:  Recommendations Approved

Notice of proposed decision first published: 27/03/2020

Anticipated restriction: Open  -

8.

Strategic Property Acquisition Procedure and Request for Transfer of Funds

Decision maker:  Executive

Decision:   5 Jan 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 27/10/2020

Anticipated restriction: Open  -

9.

Councillor Working Groups

Decision maker:  Service Delivery Executive Advisory Board, Executive

Decision:   5 Jan 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

10.

General Fund budget 2021-22

Decision maker:  Joint Executive Advisory Board, Executive, Council

Decision:   10 Feb 2021

Lead officer:  Claire Morris

Decision status:  Recommendations Approved

Notice of proposed decision first published: 27/03/2020

Anticipated restriction: Open  -

11.

Surrey Leaders' Group New!

Decision maker:  Executive

Decision:   5 Jan 2021

Lead officer:  Carrie Anderson

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

12.

Savings Strategy Update

Decision maker:  Executive

Decision due:   5 May 2021

Decision status:  Information Only

Notice of proposed decision first published: 08/12/2020

Anticipated restriction: Open  -

13.

Capital and Investment Strategy 2021-22 to 2025-26

Decision maker:  Joint Executive Advisory Board, Corporate Governance and Standards Committee, Executive, Council

Decision:   10 Feb 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

14.

2019-20 Audited Statement of Accounts New!

Decision maker:  Corporate Governance and Standards Committee

Decision:   14 Jan 2021

Lead officer:  Victoria Worsfold

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

15.

Summary of Internal Audit Reports 1 May 2020 to 31 October 2020 New!

Decision maker:  Corporate Governance and Standards Committee

Decision:   14 Jan 2021

Lead officer:  Stephen Benbough

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

16.

Financial Monitoring 2020-21 Period 8 (April to November 2020) New!

Decision maker:  Corporate Governance and Standards Committee

Decision:   14 Jan 2021

Lead officer:  Victoria Worsfold

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

17.

Annual Audit Letter 2019-20

Decision maker:  Council

Decision due:   16 Jan 2020

Decision status:  Abandoned

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

18.

Introduction to the new Director of Strategic Services New!

Decision maker:  Strategy and Resources Executive Advisory Board

Decision due:   26 Apr 2021

Lead officer:  Dawn Hudd

Decision status:  Information Only

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

19.

Operation of the Leisure Management Contract

Decision maker:  Overview and Scrutiny Committee

Decision due:   2 Mar 2021

Lead officer:  Jonathan Sewell

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

20.

Annual Report and monitoring arrangements for operation of G-Live Contract 2018-19

Decision maker:  Overview and Scrutiny Committee

Decision:   19 Jan 2021

Lead officer:  Jonathan Sewell

Decision status:  Recommendations Approved

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

21.

Guildford Spectrum Refurbishment New!

Decision maker:  Executive/Management Team Liaison Group, Service Delivery Executive Advisory Board, Executive

Decision:   20 Apr 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

22.

Climate Change Emergency

Decision maker:  Executive/Management Team Liaison Group, Council

Decision:   10 Feb 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 28/04/2020

Anticipated restriction: Open  -

23.

Pay Policy Statement 2021-22 New!

Decision maker:  Council

Decision:   3 Mar 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

24.

New Corporate Priorities and Corporate Plan

Notice of proposed decision first published: 10/12/2019

Anticipated restriction: Open  -

25.

Ash Road Bridge - Update

Decision maker:  Executive, Council

Decision due:   13 Apr 2021

Notice of proposed decision first published: 08/12/2020

Anticipated restriction: Fully exempt  - view reasons

26.

Report of an investigation by VWV LLP appointed by the Monitoring Officer for Guildford Borough Council relating to the Garden Village at the former Wisley Airfield

Decision status:  Recommendations Approved

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

27.

Impact of Brexit

Notice of proposed decision first published: 08/12/2020

Anticipated restriction: Open  -

28.

Future Guildford - update following implementation of Phase B

Decision maker:  Overview and Scrutiny Committee

Decision:   2 Feb 2021

Lead officer:  James Whiteman

Decision status:  Recommendations Approved

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

29.

Traveller encampments/Traveller strategy and policy

Decision maker:  Overview and Scrutiny Committee

Decision:   2 Mar 2021

Lead officer:  James Whiteman

Decision status:  Recommendations Approved

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

30.

Licensing of Houses in Multiple Occupation

Decision maker:  Overview and Scrutiny Committee

Decision:   29 Jun 2021

Lead officer:  Sophie Butcher

Decision status:  Recommendations Approved

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

31.

Crematorium Post-Project Review

Decision maker:  Overview and Scrutiny Committee

Decision:   2 Mar 2021

Lead officer:  Paul Stacey

Decision status:  Recommendations Approved

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

32.

Regeneration of Guildford Town Centre

Decision maker:  Council

Decision due:   16 Jan 2020

Decision status:  Abandoned

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

33.

Gender Pay Gap Report New!

Decision maker:  Executive/Management Team Liaison Group, Corporate Governance and Standards Committee

Decision:   25 Mar 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

34.

Guildford Economic Regeneration (GER)

Decision status:  Abandoned

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

35.

Local Plan Panel

Decision maker:  Joint Executive Advisory Board, Executive, Council

Decision due:   30 Sep 2021

Notice of proposed decision first published: 08/12/2020

Anticipated restriction: Open  -

36.

Guildford West Station New!

Decision maker:  Executive

Decision due:   26 Oct 2021

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

37.

The Council's Constitution: Review of Procurement Procedure Rules

Decision maker:  Corporate Governance and Standards Committee, Council

Decision due:   18 May 2021

Lead officer:  Diane Owens

Decision status:  Recommmend Forward to Council

Notice of proposed decision first published: 19/02/2019

Anticipated restriction: Open  -

38.

Corporate Performance Monitoring (KPMG) New!

Decision maker:  Council, Executive

Decision due:   5 Jan 2021

Decision status:  Abandoned

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

39.

The Council’s Constitution: Review of Financial Procedure Rules

Decision maker:  Corporate Governance and Standards Committee, Council

Decision due:   5 Oct 2021

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 27/10/2020

Anticipated restriction: Open  -

40.

Audit Report on the Certification of Financial Claims and Returns 2019-20: Housing Benefit Subsidy and Pooling Housing Capital Receipts New!

Decision maker:  Corporate Governance and Standards Committee

Decision:   17 Jun 2021

Lead officer:  Belinda Hayden

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

41.

Financial Monitoring 2020-21 Period 10 (April 2020 to January 2021) New!

Decision maker:  Corporate Governance and Standards Committee

Decision:   22 Apr 2021

Lead officer:  Victoria Worsfold

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

42.

External Audit Plan, Audit Update 2020-21, and External Audit 2021-22 Fee Letter New!

Decision maker:  Corporate Governance and Standards Committee

Decision due:   25 Mar 2021

Lead officer:  Claire Morris

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

43.

Bright Hill and Guildford Park Road, Guildford New!

Decision status:  Item Deferred

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

44.

Policy on Debt Recovery

Decision maker:  Service Delivery Executive Advisory Board, Executive

Decision due:   21 Sep 2021

Lead officer:  Belinda Hayden, Siobhan Rumble

Notice of proposed decision first published: 21/01/2020

Anticipated restriction: Open  -

45.

Council Tax CAB Protocol

Decision maker:  Service Delivery Executive Advisory Board, Executive

Decision due:   21 Sep 2021

Lead officer:  Belinda Hayden

Notice of proposed decision first published: 25/08/2020

Anticipated restriction: Open  -

46.

Food Poverty Update

Decision maker:  Overview and Scrutiny Committee

Decision:   29 Jun 2021

Lead officer:  Samantha Hutchison

Decision status:  Recommendations Approved

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

47.

Equalities Scheme Action Plan New!

Decision maker:  Corporate Governance and Standards Committee

Decision:   17 Jun 2021

Lead officer:  Francesca Smith

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

48.

Freedom of Information Compliance - Annual Report 2020 New!

Decision maker:  Corporate Governance and Standards Committee

Decision:   22 Apr 2021

Lead officer:  Ciaran Ward

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

49.

Data Protection and Information Security Update Report New!

Decision maker:  Corporate Governance and Standards Committee

Decision:   22 Apr 2021

Lead officer:  Ciaran Ward

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

50.

Annual report of the Monitoring Officer regarding misconduct allegations New!

Decision maker:  Corporate Governance and Standards Committee

Decision:   25 Mar 2021

Lead officer:  Sarah White

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

51.

Planning Appeals New!

Decision maker:  Corporate Governance and Standards Committee

Decision:   22 Apr 2021

Lead officer:  Tim Dawes

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

52.

Annual Governance Statement 2020-21

Decision maker:  Executive, Corporate Governance and Standards Committee

Decision due:   29 Jul 2021

Decision status:  For consultation

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

53.

Election of Mayor and appointment of Deputy Mayor 2021-22

Decision maker:  Council

Decision:   12 May 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

54.

Appointment of Honorary Remembrancer 2021-22

Decision maker:  Council

Decision:   12 May 2021

Decision status:  Recommendations Approved

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

55.

Appointment to committees 2021-22

Decision maker:  Council

Decision due:   18 May 2021

Notice of proposed decision first published: 28/07/2020

Anticipated restriction: Open  -

56.

Fundamental Review of the Local Council Tax Support Scheme New!

Decision maker:  Strategy and Resources Executive Advisory Board

Decision:   14 Jun 2021

Lead officer:  Belinda Hayden

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

57.

Capital and Investment outturn report 2020-21 New!

Decision maker:  Corporate Governance and Standards Committee, Executive, Council

Decision due:   5 Oct 2021

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

58.

Revenue Outturn Report 2020-21 New!

Decision maker:  Corporate Governance and Standards Committee, Executive

Decision due:   24 Aug 2021

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

59.

Housing Revenue Account Final Accounts 2020-21 New!

Decision maker:  Corporate Governance and Standards Committee, Executive

Decision due:   24 Aug 2021

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

60.

External Audit 2021-22 Fee Letter New!

Decision maker:  Corporate Governance and Standards Committee

Decision:   17 Jun 2021

Lead officer:  Claire Morris

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

61.

Internal Audit Plan 2021-22 New!

Decision maker:  Corporate Governance and Standards Committee

Decision:   25 Mar 2021

Lead officer:  Claire Morris

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

62.

Review of Task Groups reporting to the Committee New!

Decision maker:  Executive, Council, Corporate Governance and Standards Committee

Decision due:   30 Jun 2021

Decision status:  Abandoned

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

63.

Safer Guildford Partnership Annual Report 2021 New!

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

64.

Review of Overview and Scrutiny Annual Report, 2020-21 New!

Decision maker:  Overview and Scrutiny Committee

Decision:   13 Jul 2021

Lead officer:  James Dearling

Decision status:  Recommendations Approved

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

65.

2020-21 Audit Findings Report: Year ended 31 March 2021 New!

Decision maker:  Corporate Governance and Standards Committee

Decision due:   6 Oct 2021

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

66.

Draft Statement of Accounts 2020-21 New!

Decision maker:  Corporate Governance and Standards Committee

Decision due:   6 Oct 2021

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

67.

Financial Monitoring 2021-22 Period 3 (April/June 2021) New!

Decision maker:  Corporate Governance and Standards Committee

Decision due:   26 Aug 2021

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

68.

Summary of Internal Audit Reports October 2020 – March 2021 New!

Decision maker:  Corporate Governance and Standards Committee

Decision due:   26 Aug 2021

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

69.

Financial Monitoring 2021-22 Period 4 (April to July 2021) New!

Decision maker:  Corporate Governance and Standards Committee

Decision due:   23 Sep 2021

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

70.

Councillor Training and Development Update New!

Decision maker:  Corporate Governance and Standards Committee

Decision due:   23 Sep 2021

Lead officer:  Sophie Butcher

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

71.

Data Protection and Information Security Update Report New!

Decision maker:  Corporate Governance and Standards Committee

Decision due:   23 Sep 2021

Lead officer:  Ciaran Ward

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

72.

Freedom of Information Compliance update New!

Decision maker:  Corporate Governance and Standards Committee

Decision due:   23 Sep 2021

Lead officer:  Ciaran Ward

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

73.

Spend on consultants and agency workers: 12-month review New!

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

74.

Financial Monitoring 2021-22: Period 6 (April to October 2021) New!

Decision maker:  Corporate Governance and Standards Committee

Decision due:   18 Nov 2021

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

75.

Summary of internal audit reports (April to September 2021) New!

Decision maker:  Corporate Governance and Standards Committee

Decision due:   18 Nov 2021

Lead officer:  Claire Morris

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

76.

Planning Appeals New!

Decision maker:  Corporate Governance and Standards Committee

Decision due:   23 Sep 2021

Lead officer:  Tim Dawes

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

77.

Corporate Performance Monitoring New!

Decision maker:  Corporate Governance and Standards Committee

Decision due:   23 Sep 2021

Lead officer:  Stephen Benbough

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

78.

Annual report and monitoring arrangements for operation of the G-Live contract, 2020-21 New!

Decision maker:  Overview and Scrutiny Committee

Decision due:   18 Jan 2022

Lead officer:  Jonathan Sewell

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

79.

Annual Audit Letter 2020-21 New!

Decision maker:  Corporate Governance and Standards Committee, Executive

Decision due:   25 Jan 2022

Lead officer:  Claire Morris

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

80.

Financial Monitoring 2021-22 Period 8 (April to November 2021) New!

Decision maker:  Corporate Governance and Standards Committee

Decision due:   20 Jan 2022

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

81.

Gender Pay Gap Report 2022-23 New!

Decision maker:  Corporate Governance and Standards Committee

Decision due:   20 Jan 2022

Lead officer:  Francesca Smith

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

82.

Corporate Performance Monitoring New!

Decision maker:  Corporate Governance and Standards Committee

Decision due:   20 Jan 2022

Lead officer:  Stephen Benbough

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

83.

Capital and Investment Strategy (2022-23 to 2026-27) New!

Decision maker:  Joint Executive Advisory Board, Corporate Governance and Standards Committee, Executive, Council

Decision due:   9 Feb 2022

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

84.

Housing Revenue Account Budget 2022-23 New!

Decision maker:  Joint Executive Advisory Board, Executive, Council

Decision due:   9 Feb 2022

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

85.

Business Planning – General Fund Budget 2022-23 New!

Decision maker:  Joint Executive Advisory Board, Executive, Council

Decision due:   9 Feb 2022

Lead officer:  Victoria Worsfold

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

86.

Pay Policy Statement 2022-23 New!

Decision maker:  Council

Decision due:   9 Feb 2022

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

87.

Annual Governance Statement 2021-22 New!

Decision maker:  Corporate Governance and Standards Committee, Executive

Decision due:   26 Apr 2022

Lead officer:  John Armstrong

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

88.

Election of Mayor and appointment of Deputy Mayor 2022-23 New!

Decision maker:  Council

Decision due:   11 May 2022

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -

89.

Appointment of Honorary Remembrancer 2022-23 New!

Decision maker:  Council

Decision due:   11 May 2022

Notice of proposed decision first published: 29/12/2020

Anticipated restriction: Open  -