Agenda and minutes

Special Meeting, Place Making and Innovation Executive Advisory Board
Wednesday, 13th April, 2016 7.00 pm, NEW

Venue: Council Chamber, Millmead House, Millmead, Guildford, Surrey GU2 4BB. View directions

Contact: Sophie Butcher  Email:


No. Item


Apologies for Absence and Notification of Substitute Members

Additional documents:


Apologies for absence were submitted on behalf of Councillors David Bilbé, Philip Brooker, Nils Christiansen and Bob McShee.


In accordance with Council Procedure Rule 23(j), Councillors Nigel Kearse, David Quelch, Adrian Chandler and Dennis Paul attended as substitutes for Councillors David Bilbé, Philip Brooker, Nils Christiansen and Bob McShee.


Councillors Colin Cross, Geoff Davis, David Elms, Matt Furniss, Angela Gunning, Nikki Nelson-Smith, Susan Parker, Tony Phillips, Jo Randall, David Reeve, Caroline Reeves, Tony Rooth, Pauline Searle and Paul Spooner, were also in attendance.



Local Code of Conduct and Declaration of Disclosable Pecuniary Interests

In accordance with the revised local Code of Conduct, a councillor is required to disclose at the meeting any Disclosable Pecuniary Interest (DPI) that they may have in respect of any matter for consideration on this agenda.  Any councillor with a DPI must not participate in any discussion or vote regarding that matter and they must withdraw from the meeting immediately before consideration of the matter.


If that DPI has not been registered, the councillor must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting.

Additional documents:


No disclosures of interest were submitted.



Proposed Submission Local Plan: Strategy and Sites pdf icon PDF 287 KB

Additional documents:


The Planning Policy Manager gave a presentation on the proposed submission Local Plan: Strategy and Sites including:


·         An overview of the timetable; the recommendations of the Board would be considered by the Special Meeting of Executive on 11 May followed by the Extraordinary Meeting of Council on 24 May.  If approved for consultation

Commence statutory regulation 19 consultation on 6 June 2016 for 6-week period.

·         The scope and evolution of the local plan;

·         The main site changes and an;

·         Outline of infrastructural improvements proposed.


The Leader of the Council acknowledged the significant improvements made to the draft local plan and looked forward to receiving the Boards comments, which would be fully taken into account.


Prior to consideration of this item, the following people addressed the Board in accordance with Public Speaking Procedure Rule 3a (vi):


·         Mrs Hilda Brazil (on behalf of Guildford’s Gypsy Community, Effingham Parish Councillor and Joint Chair of Surrey Gypsy Traveller Communities Forum)

·         Dr Malcolm Parry (CEO and Managing Director of Surrey Research Park)

·         Ms Carol Squires (Surrey Chambers of Commerce)

·         Mr Alf Turner (Deputy Chief Executive of Royal Surrey Hospital)

·         Mr Charles Collins (Savills)

·         Ms Amanda Mullarkey (on behalf of Guildford’s Residents Association)


The Board was invited to provide views/comment on the draft Local Plan so far and raised a number of points, including concerns in relation to:


·         The issue of over-allocation of land, creating a surplus over the OAN and the potential of neighbouring authorities using that surplus for their own housing supply.

·         The local plan relied on the Green Belt and Countryside Study 2014 (GBCS) as its evidence base to remove areas of the Green Belt on the basis that, in its judgement, they did not make a significant contribution to its openness. The GBCS was viewed as a subjective study.  The Green Belt should be a constraint on housing numbers in the Local Plan.

·         Concern over settlement boundaries, specifically plot allocation A41 located to the south of East Lane in West Horsley, which was bordered by a natural woodland boundary.  To the East are four houses, these had been included in the local plan as a natural defensible border, which was not the reality.  It was contrary to paragraphs 85 and 86 of the NPPF as the plot did add to the openness of the Green Belt.  The 300 metres of woodland was the natural boundary, not the four houses. The removal of plot A41 should be considered as it was out of character with the surrounding area.

·         Concern over insufficient infrastructure and public transport in East and West Horsley.  The roads frequently become single carriageways and were incapable of being widened without compulsory purchase orders.  The roads would not be able to cope with the addition of 524 homes, as well as the proposed 2000 homes at Wisley Airfield.  The local primary school was already full and the appendix showed no plans for a further school despite proposing hundreds of additional houses in the Horsley’s.  The quantity and concentration  ...  view the full minutes text for item BEI26