Agenda and minutes

Special Meeting, Executive
Thursday, 25th April, 2019 10.30 am

Venue: Council Chamber, Millmead House, Millmead, Guildford, Surrey GU2 4BB. View directions

Contact: John Armstrong, Democratic Services Manager. Tel: 01483 444102  Email:


No. Item


Apologies for Absence

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Apologies for absence had been received from Councillors Philip Brooker, Gordon Jackson, Nikki Nelson-Smith, and Iseult Roche.



Local Code of Conduct - Disclosable Pecuniary Interest

In accordance with the local Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda.  Any councillor with a DPI must notparticipate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.


If that DPI has not been registered, the councillor must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting.


Councillors are further invited to disclose any non-pecuniary interest which may be relevant to any matter on this agenda, in the interests of transparency, and to confirm that it will not affect their objectivity in relation to that matter.


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There were no disclosures of interest.



Leader's Announcements

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There were no announcements from the Leader.



Adoption of the Guildford Borough Local Plan: Strategy and Sites

This special meeting has been convened to enable the Executive to consider the report and accompanying documents with regard to the Guildford Borough Local Plan: Strategies and Sites and to make recommendations to full Council, which will consider the matter at its extraordinary meeting to be held on Thursday 25 April 2019 at 7pm. 


In order to avoid the cost of printing the Local Plan documents for both the Executive and full Council agendas, the full set of documents has only been printed for the extraordinary Council meeting, copies of which will be available for all councillors.


Councillors attending the special Executive meeting are therefore requested to bring their agenda for the extraordinary Council meeting with them.


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In accordance with Public Speaking Procedure Rule 3(g), Mrs Helen Jefferies (Wisley Action Group) addressed the Executive prior to consideration of this matter, and answered questions from councillors. 


The Executive considered the report and accompanying appendices on the Submission Local Plan: strategy and sites (“the Local Plan”) that would be considered formally by full Council at its extraordinary meeting to be held later in the day.


The Local Plan, which had been submitted to the Secretary of State on 13 December 2017, outlined the spatial development strategy for the borough up to 2034.  The Local Plan had also set out the quantum and location of development based on an evaluation of objectively assessed need (OAN) for new homes, employment and retail space and an assessment of whether this quantum of development could be provided in a sustainable way following consideration of other policy constraints. 


The Local Plan was also concerned with the protection and enhancement of the local environment, the provision of appropriate infrastructure to support the planned growth of the borough and the promotion of sustainable transport.


As part of the Examination in Public, the Local Plan had been the subject of an initial 12 days of hearing sessions, in June/July 2018, into those issues the Inspector had considered necessary to explore further with all relevant parties.  The Inspector had reached an interim conclusion that, subject to making necessary main modifications, which included the identification of further housing sites in the Green Belt, the plan could be found to be ‘sound’.  The necessary main modifications were made to the plan and underwent a formal consultation for a 6-week period in late 2018.  The consultation related to only the main modifications and not to minor modifications or the remainder of the plan.  On completion of the consultation, the Inspector had considered the representations and decided it was necessary to reopen the hearing sessions to consider whether the OAN should be altered and whether the further housing sites were needed in light of new information, namely the 2016 based household projections.   Two further hearing days were held in February 2019 that focused on the OAN and consequential changes to the plan.  The Inspector then closed the hearing sessions and prepared his report.


The Inspector’s draft report had been received by the Council on 19 March 2019 and was subject to a ‘fact check’.  This check allowed the Council the opportunity to query the accuracy of its contents, but it was not an opportunity to question the Inspector’s conclusions or findings. The Inspector’s final report, a copy of which was appended to the report submitted to the Council, had been published by the Council on 28 March 2019.  


The Inspector’s report had focused on 11 main issues upon which he considered the soundness of the plan depended. The Inspector had concluded that, with the recommended main modifications (details of which were also appended to the report submitted to the Council), the Guildford Borough Local Plan: strategy and sites satisfied the requirements  ...  view the full minutes text for item EX112


The Leader's thanks to the Executive

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Before closing the meeting, the Leader thanked his current Executive colleagues for their support during the past four years, including former members of the Executive Councillors Murray Grubb Jnr., Michael Illman, Richard Billington, and Tony Rooth for their contributions during that time.   The Leader also thanked the two Deputy Lead Councillors, Councillors Jo Randall and David Wright, for their help and support since their appointment.