Agenda and decisions

Executive
Tuesday, 16th July, 2019 7.00 pm

Venue: Council Chamber, Millmead House, Millmead, Guildford, Surrey GU2 4BB. View directions

Contact: John Armstrong, Democratic Services Manager. Tel: 01483 444102  Email: john.armstrong@guildford.gov.uk

Items
No. Item

1.

Apologies for Absence

Decision:

Apologies for absence were submitted on behalf of Councillors Joss Bigmore, Pauline Searle, and Fiona White.

 

2.

Local Code of Conduct - Disclosable Pecuniary Interests

In accordance with the local Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda.  Any councillor with a DPI must notparticipate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.

 

If that DPI has not been registered, the councillor must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting.

 

Councillors are further invited to disclose any non-pecuniary interest which may be relevant to any matter on this agenda, in the interests of transparency, and to confirm that it will not affect their objectivity in relation to that matter.

 

Decision:

There were no disclosures of interest.

3.

Minutes pdf icon PDF 294 KB

To confirm the minutes of the meeting of the Executive held on 18 June 2019.

Decision:

The Executive approved, as a correct record, the minutes of the meeting held on 18 June 2019.  The Chairman signed the minutes.

 

 

4.

Leader's Announcements

Decision:

There were no announcements from the Leader.

 

5.

Redevelopment of Westborough and Park Barn Play Areas pdf icon PDF 595 KB

Additional documents:

Decision:

Decision:

 

That the Executive agrees to:

 

(1)   proceed with a review of the quantity, location and use of the areas known as Kings College, Chapelhouse, Woodside Road and Derby Road play areas through consultation;

 

(2)   move the provisional capital sum of £320,000 (PL20p) to the approved capital programme to be spent on improvements to the areas described in this report;

 

(3)   explore the potential for access and use of land known as Wey Valley College on Southway to increase the quantity of play provision, particularly for older children, in Westborough as described in paragraph 6.5 of this report; and

 

(4)   delegate the decision for approving the final schemes to the Director of Environment, in consultation with the Lead Councillor for Health & Wellbeing, the Voluntary Sector, Grants Panel, Play Strategy and Project Aspire.

Reason:

To enable the action plan from Guildford’s Play Strategy to proceed by investing in the play areas within the Westborough/Park Barn area as the next priority areas for improvement.

 

Alternative options considered and rejected by the Executive:

To do nothing and continue to maintain the existing play areas.  The provisional capital will be spent on the next play areas within the Play Strategy Action Plan.

 

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None

 

6.

Public Toilet Review pdf icon PDF 212 KB

Additional documents:

Decision:

Decision:

 

(1)     That the current free provision of toilets, with the exception of the Home Farm toilet, be maintained.

 

(2)     That, subject to the outcome of a public consultation on the closure of the Home Farm toilet, the Waste, Parking and Fleet Services Manager, in consultation with the relevant lead councillor, be authorised to determine whether that toilet should be closed.

 

(3)     That the Council financially supports the provision of a Changing Places toilet in partnership with a retail partner to a maximum of £10,000.

 

Reason:

To continue to provide a comprehensive range of public toilet facilities throughout the borough, supporting visitors to the borough’s many attractions and facilities.

 

Alternative options considered and rejected by the Executive:

None

 

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None

 

7.

Replacement of the Waste and Recycling Fleet pdf icon PDF 448 KB

Additional documents:

Decision:

Decision:

 

That the Executive agrees to:

 

(1)     the purchase of a replacement refuse and recycling collection fleet as set out in this report; and

 

(2)     the transfer £3,400,000 from the provisional capital programme to the approved capital programme.

 

Reason:

The recommendations are made to ensure that Guildford Borough Council can continue to provide statutory waste and recycling collection services that maintain high resident satisfaction and best value for the organisation.

 

Alternative options considered and rejected by the Executive:

To not proceed with the planned replacement, which would prevent the service from delivering the Council’s statutory duty to collect waste and recycling as the current fleet would become increasingly unreliable.

 

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None

 

8.

Guildford West Railway Station pdf icon PDF 295 KB

Additional documents:

Decision:

Decision:

 

That the Executive:

 

(1)   endorses the findings of the previously-completed GRIP 2 (Feasibility) study;

 

(2)   approves progression of the project to GRIP 3 (Option Selection);

 

(3)   authorises the Director of Planning and Regeneration:

 

(a)   to take all necessary steps in accordance with the Council’s Procurement Procedure Rules to procure services and enter into a contract with the preferred supplier, in order to deliver GRIP 3; and

 

(b)   to establish a new Project Board

 

(4)   approves the transfer of £500,000 from the provisional capital budget of £5.2 million for this project to the approved programme, ready to commence works on GRIP 4 once the GRIP 3 work has been formally signed-off.

 

Reason:

To progress works necessary for the future delivery of the Guildford West Rail Station at Park Barn.

 

Alternative options considered and rejected by the Executive:

·        To do nothing (‘Option 0’)

·        Low cost bus service enhancement (‘Option 3’)

 

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None