Agenda, decisions and minutes

Executive
Tuesday, 21st May, 2019 7.00 pm

Venue: Council Chamber, Millmead House, Millmead, Guildford, Surrey GU2 4BB. View directions

Contact: John Armstrong, Democratic Services Manager. Tel: 01483 444102  Email: john.armstrong@guildford.gov.uk

Media

Items
No. Item

EX1

Apologies for Absence

Additional documents:

Decision:

Apologies for absence were submitted on behalf of Councillors Angela Goodwin and Jan Harwood.

Minutes:

Apologies for absence were submitted on behalf of Councillors Angela Goodwin and Jan Harwood.

 

EX2

Local Code of Conduct - Disclosable Pecuniary Interest

In accordance with the local Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda.  Any councillor with a DPI must notparticipate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.

 

If that DPI has not been registered, the councillor must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting.

 

Councillors are further invited to disclose any non-pecuniary interest which may be relevant to any matter on this agenda, in the interests of transparency, and to confirm that it will not affect their objectivity in relation to that matter.

 

Additional documents:

Decision:

There were no disclosures of interest.

 

Minutes:

There were no disclosures of interest.

 

EX3

Leader's Announcements

Additional documents:

Decision:

There were no announcements from the Leader.

Minutes:

There were no announcements from the Leader.

EX4

Structural Repairs to 48 Quarry Street, Guildford pdf icon PDF 204 KB

Additional documents:

Decision:

Decision:

That the transfer of capital funds in the sum of £220,000 from the provisional programme to the approved capital programme to enable the structural repairs to 48 Quarry Street, Guildford to be carried out, be approved.

 

Reason:

As a Grade II listed building, the Council has a duty to maintain it in good order and these funds will allow this necessary repair works to proceed.

 

Alternative options considered and rejected by the Executive:

To do nothing

 

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None

 

Minutes:

The Executive noted that 48 Quarry Street, Guildford formed part of Guildford Museum and that a survey of the property had revealed that there was a significant structural defect, which needed to be remedied to allow the property to be used safely as part of the Museum.

 

The Council had set aside £250,000 on the provisional capital programme to fund the repairs and associated design work.  The sum of £30,000 had been transferred to the approved capital programme in July 2018 to fund the necessary investigations and design work.

 

The Executive now considered a report which sought agreement to transfer the remaining £220,000 from the provisional to the approved capital programme to enable the works to be carried out.

 

The Executive therefore

 

RESOLVED:  That the transfer of capital funds in the sum of £220,000 from the provisional programme to the approved capital programme to enable the structural repairs to 48 Quarry Street, Guildford to be carried out, be approved.

 

Reason:

As a Grade II listed building, the Council has a duty to maintain it in good order and these funds will allow this necessary repair works to proceed.

 

EX5

Review of Executive Working Groups pdf icon PDF 374 KB

Additional documents:

Decision:

(1)         That the Transformation Board be disbanded, as it has been succeeded by the new Future Guildford Board.

 

(2)         That the working groups listed below continue with their work:

 

·        Climate Change Task Group

·        The Electric Theatre Monitoring Group

·        The Grants Panel

·        Guildford Community Covenant Panel

·        Innovation Board

·        Major Projects Portfolio Board

·        Museum Working Group

·        Planning Policy and Housing Delivery Board

·        Property Review Group

·        Slyfield Area Regeneration Project Councillor Forum

·        Slyfield Area Regeneration Project Governance Board

·        Town Twinning Working Group

 

(3)         That political group leaders be requested:

 

(a)   to discuss within their respective groups nominees for appointment to the working groups listed in paragraph (2) above, and the Future Guildford Board, for the 2019-20 municipal year;

 

(b)   to submit nominations, and the reason for their nomination, to the Democratic Services Manager as soon as possible; and

 

(c)   to meet as soon as possible thereafter to discuss nominations received.

 

(4)         That, following the meeting of political group leaders referred to in paragraph (3) (c) above, the Leader of the Council to determine the appointments to the various working groups for the 2019-20 municipal year.

 

(5)     That a new health and well-being board, to be called the ‘Project Aspire Health and Wellbeing Board’ with terms of reference as set out in Appendix 6 to the report submitted to the Executive, be established.

 

Reason:

To comply with the requirement on the part of the Executive to periodically review the continuation of the various Working Groups, in accordance with Council Procedure Rule 24 (j).

 

Alternative options considered and rejected by the Executive:

None

 

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None

 

 

Minutes:

The Executive considered a report asking it to review the work carried out by the current councillor working groups over the previous twelve months and the work they were likely to undertake over the next twelve months. The Executive was asked whether the groups for which it was responsible should continue as presently constituted and, if so, to determine their respective composition. 

 

Having considered the report, the Executive

 

RESOLVED:

 

(1)         That the Transformation Board be disbanded, as it had been succeeded by the new Future Guildford Board.

 

(2)         That the working groups listed below continue with their work:

 

·        Climate Change Task Group

·        The Electric Theatre Monitoring Group

·        The Grants Panel

·        Guildford Community Covenant Panel

·        Innovation Board

·        Major Projects Portfolio Board

·        Museum Working Group

·        Planning Policy and Housing Delivery Board

·        Property Review Group

·        Slyfield Area Regeneration Project Councillor Forum

·        Slyfield Area Regeneration Project Governance Board

·        Town Twinning Working Group

 

(3)         That political group leaders be requested:

 

(a)   to discuss within their respective groups nominees for appointment to the working groups listed in paragraph (2) above, and the Future Guildford Board, for the 2019-20 municipal year;

 

(b)   to submit nominations, and the reason for their nomination, to the Democratic Services Manager as soon as possible; and

 

(c)   to meet as soon as possible thereafter to discuss nominations received.

 

(4)         That, following the meeting of political group leaders referred to in paragraph (3) (c) above, the Leader of the Council to determine the appointments to the various working groups for the 2019-20 municipal year.

 

(5)     That a new health and well-being board, to be called the ‘Project Aspire Health and Wellbeing Board’ with terms of reference as set out in Appendix 6 to the report submitted to the Executive, be established.

 

Reason:

To comply with the requirement on the part of the Executive to periodically review the continuation of the various Working Groups, in accordance with Council Procedure Rule 24 (j).

 

EX6

Surrey Leaders' Group - Nominations for appointment to outside bodies 2019-20 pdf icon PDF 220 KB

Additional documents:

Decision:

Decision:

 

(1)         That the nomination of Councillor Deborah Seabrook be submitted to the Surrey Leaders’ Group in respect of the appointment of a district council representative to the Surrey County Council Health and Wellbeing Scrutiny Board.

 

(2)        That, subject to the agreement of the chairman of the Overview and Scrutiny Committee, the call-in procedure shall not apply in respect of the decision in paragraph (1) above.

 

Reason:

To ensure that the nomination submitted by this Council is considered by the Surrey Leaders’ Group.

 

Reason for urgency:

A small working group of the SLG will consider all the nominations received in respect of this appointment and make a recommendation to the SLG at its meeting in June. The deadline for receipt of completed nomination forms was Friday 24 May 2019.

 

Alternative options considered and rejected by the Executive:

None

 

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None

 

Minutes:

The Executive considered a report on the proposed submission of nominations to the Surrey Leaders’ Group (SLG) in respect of the appointment of a district representative to the Surrey County Council Health and Wellbeing Scrutiny Board, and the Surrey and Borders Partnership NHS Foundation Trust (Mental Health Foundation Trust).

 

Having considered the nomination received, the Executive

 

RESOLVED:

 

(1)         That the nomination of Councillor Deborah Seabrook be submitted to the Surrey Leaders’ Group in respect of the appointment of a district council representative to the Surrey County Council Health and Wellbeing Scrutiny Board.

 

(2)        That, subject to the agreement of the chairman of the Overview and Scrutiny Committee, the call-in procedure shall not apply in respect of the decision in paragraph (1) above.

 

Reason:

To ensure that the nomination submitted by this Council is considered by the Surrey Leaders’ Group.

 

Reason for urgency:

A small working group of the SLG will consider all the nominations received in respect of this appointment and make a recommendation to the SLG at its meeting in June. The deadline for receipt of completed nomination forms was Friday 24 May 2019.