Agenda, decisions and draft minutes

Special Meeting, Executive
Tuesday, 4th September, 2018 7.00 pm

Venue: Council Chamber, Millmead House, Millmead, Guildford, Surrey GU2 4BB. View directions

Contact: John Armstrong, Democratic Services Manager. Tel: 01483 444102  Email: john.armstrong@guildford.gov.uk

Items
No. Item

EX33

Apologies for Absence

Decision:

Apologies for absence were received from Councillors David Bilbé, Gordon Jackson, and Nikki Nelson-Smith.

 

Minutes:

Apologies for absence were received from Councillors David Bilbé, Gordon Jackson, and Nikki Nelson-Smith.

 

EX34

Local Code of Conduct - Disclosable Pecuniary Interest

In accordance with the local Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda.  Any councillor with a DPI must notparticipate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.

 

If that DPI has not been registered, the councillor must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting.

Decision:

There were no disclosures of interest.

 

Minutes:

There were no disclosures of interest.

 

EX35

Leader's Announcements

Decision:

There were no announcements from the Leader.

 

Minutes:

There were no announcements from the Leader.

 

EX36

Guildford Borough Local Plan: Local Development Scheme 2018 pdf icon PDF 143 KB

Additional documents:

Decision:

Decision:

That the revised Local Development Scheme, as set out in Appendix 1 to the report submitted to the Executive, be approved.

 

Reason:

To progress the new Guildford Borough Local Plan by having a Local Development Scheme with an up to date timetable for the Local Plan.

 

Alternative options considered and rejected by the Executive:

None

 

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None

 

 

Minutes:

The Executive considered a report which sought approval of an updated Local Development Scheme (LDS) for the new Local Plan, which would set the timetable for plan production and opportunities for stakeholders to be involved in the process.

 

The Local Plan would continue to be prepared as two documents: the strategy and sites document and the development management policies document.  The Draft Plan had been submitted to the Secretary of State on 13 December 2017 and formal hearings were held in June and July 2018.  The Inspector had come to an interim conclusion that the plan could be found ‘sound’, subject to some main modifications.  It was therefore necessary to carry out a further round of consultation to enable representations to be made in relation to these proposed main modifications.  The consultation would commence in mid-September for a period of 6 weeks.  This consultation was not in the previous LDS and therefore necessitated a change to the anticipated adoption date of the Local Plan, which was now mid-March 2019. 

 

Following a suggestion by non-Executive councillors that consideration of this matter should be referred to full Council for decision, the Executive was informed that approval of the Local Development Scheme was a matter for determination by the Executive.

 

Having noted that the timetable for the Development Management DPD remained unchanged, the Executive

 

RESOLVED: That the revised Local Development Scheme, as set out in Appendix 1 to the report submitted to the Executive, be approved.

 

Reason:

To progress the new Guildford Borough Local Plan by having a Local Development Scheme with an up to date timetable for the Local Plan.

 

EX37

Main Modifications consultation on the Submission Local Plan pdf icon PDF 291 KB

Additional documents:

Decision:

Decision

(1)     That, subject to paragraph (2) below, the main modifications proposed to the Local Plan: strategy and sites document, as shown in Appendix 1 and the schedule in Appendix 2 to the report submitted to the Executive, be approved for formal public consultation beginning on or around 11 September 2018, subject to the inclusion of the following changes proposed by the Inspector:

 

(a)   Clarification in the text in MM2, (Policy S2(1)), to reflect that the housing requirement from 2015 to 2018 is 630 dwellings per annum, and from 2019 to 2034 672 dwellings per annum;

(b)   Deletion of wording in MM25 (Policy ID2 (4)(a)) in relation to parking permits. This was previously agreed with the Inspector, but was erroneously not struck though in the proposed modifications schedule; and

(c)   Changing the wording under MM33 (site A26, requirement (5)) regarding the provision of bus services to read consistently with new wording proposed in MM32 (site A25, at requirement (5)) regarding the same matter

 

and the correction of the omission in the proposed main modifications policy text in the main modifications schedule to include an addition to MM25 (Policy ID3) to allow for consideration of setting maximum parking standards for Guildford town centre in a Parking Supplementary Planning Document.

 

(2)     That the Director of Planning and Regeneration be authorised to make such further alterations:

 

(a)  as may be proposed by the Inspector prior to commencement of the public consultation;

(b)  to improve the clarity of the submission documents as she shall determine following consultation with the Leader of the Council.

 

(3)     That, in accordance with Overview and Scrutiny Procedure Rule 16 (h), the Executive agrees to waive the call-in procedure in respect of this decision.

 

Reasons:

·        The Local Plan provides a coherent approach to meeting future development needs and allocates sites to accommodate sustainable development in the borough up to 2034.

 

·        The recommendations above will enable the main modifications to be consulted on and the responses to be considered by the Inspector in producing his formal report into the soundness of the Guildford Borough Local Plan.

 

·        The second recommendation is to enable changes to be made to the submission documents if they come to light after the Executive decision but before the Main Modifications consultation begins. 

 

Alternative options considered and rejected by the Executive:

None

 

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None

 

Minutes:

Prior to consideration of this matter.Councillor Paul Follows, Waverley Borough Councillor (Godalming Central and Ockford Ward) asked the following question:

 

“(1) In Regards to Policy A61, Land at Aaron’s Hill, Godalming (MM36) – (pages 250 and 478 of the agenda).

As the Executive are likely aware, a planning application for the Waverley Section of this plot has been submitted (WA/2018/1239), and has concluded its consultation period on 31st August.

Please could the Executive explain how part 1 of this new requirement (comprehensive masterplanning) can be met if 262 homes in Waverley are planned and built independently of 200 further homes in Guildford Borough? Do you believe the application under consideration in Waverley should be scrapped and resubmitted as a joined-up, true masterplan as the spirit of your policy (and an equivalent policy in the Waverley Local Plan) indicates?

Response: “The site promoters have consistently been promoting the entire site through both Waverley and Guildford’s local plan processes. As a result, all the technical work, including the masterplanning of the site, has been undertaken on a site wide basis. The site promoters have been engaged with pre-application discussions with both Waverley and Guildford planning officers. Pursuant to this, the site promoters undertook a Design South East Review Panel exercise in March 2018, which considered the masterplan across the whole site. It is not necessary or appropriate to have a single planning application and any subsequent planning application in Guildford will need to demonstrate how it integrates with the development proposed in Waverley.”

 

(2) in regards to same policy:

Would the Executive explain how council tax and services would be equitably apportioned between Waverley and Guildford - based on the assumption that the proximity of the 200 homes defined under this policy will likely be dependent on services provided in Waverley whilst taxes would go to Guildford?

I note this specifically due to the extra burden this would put on local transport links and amenities in the ward of Godalming Central and Ockford (which includes the Town Centre area as well as the development site) without any appreciable compensation. These areas are already over-stretched and will be more so with the currently proposed 262 houses (let alone 462).

Response: “If the Local Plan includes a development of 200 homes at this site, which is wholly within Guildford Borough and the homes are built, each household would be liable for payment of council tax to Guildford in the normal way, which will contribute towards the provision of local services – including services provided by Guildford Borough Council (10% of Council Tax collected) , Surrey County Council (80%), and the Police and Crime Commissioner (10%).  We do not envisage that these homes will rely on services provided by Waverley Borough Council, which Guildford Borough Council would normally provide, but there may be services provided by the County Council for the occupants of these homes from locations within Waverley Borough. This situation is no different to any other area with  ...  view the full minutes text for item EX37