Agenda and minutes

Special Meeting, Planning Committee
Wednesday, 8th July, 2020 7.00 pm

Venue: Virtual Meeting on MSTeams

Contact: Sophie Butcher, Democratic Services Officer 

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No. Item


Apologies for absence and notification of substitute members

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An apology for absence was received from Councillor Marsha Moseley for whom Councillor Jo Randall attended as a substitute.


Local code of conduct - disclosable pecuniary interests

In accordance with the local Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interest (DPI) that they may have in respect of any matter for consideration on this agenda.  Any councillor with a DPI must not participate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.


If that DPI has not been registered, you must notify the Monitoring Officer of the details of the DPI within 28 days of the date of the meeting.


Councillors are further invited to disclose any non-pecuniary interest which may be relevant to any matter on this agenda, in the interests of transparency, and to confirm that it will not affect their objectivity in relation to that matter.


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No disclosures of interest were declared.



To receive any announcements from the Chairman of the Committee.

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The Committee noted the procedures for determining planning applications.


19/P/02102 - Land at Manor Farm, The Street, Tongham, GU10 1DG pdf icon PDF 796 KB

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The Committee considered the above-mentioned reserved matters application pursuant to outline permission 16/P/00222 permitted on 26/01/2018, to consider appearance, landscaping, layout and scale in respect of the erection of 254 dwellings and including the creation of open spaces, drainage systems and associated infrastructure.


The Chairman permitted Councillor Graham Eyre to speak in his capacity as ward councillor in relation to this application as well as non-ward Councillor Tony Rooth.


The Committee noted that the application was deferred at its meeting on 17 June 2020, owing to the late running hour.   A virtual site visit had been held the day before and this Special Meeting was convened to enable the Committee to consider the application. 


The Committee was informed by the planning officer that the proposed site layout had been developed following extensive pre-application advice from the Council’s Urban Design Officer as well as via the Design Review Panel who had striven to break up the streets into more organic land parcels.  The site layout for a previous reserved matters application on this site was refused in July 2019 due to its design and layout which was perceived as being poorly connected, using unattractive building materials and detailing leading to an overly homogenous appearance.  The two-storey building proposed towards the southern end of the site would be retained as proposed in the refused scheme.  To address the previous reason for refusal regarding housing mix, market flats had now been included and affordable homes were distributed throughout the site as opposed to being located in a cluster which was in accordance with the Housing Officer’s recommendations.  Additional loop roads had also been created to overcome concerns regarding the limited amount of turning areas owing to the number of cul-de-sacs and no objection had been raised from the Waste and Recycling officer in this regard.  Bay windows, porches and chimneys had also been added to the buildings located at the site access as well as a new village sign.  To the southern edge of the site, the buildings would be set further back than the previous application.  More generous spacing had been created between the buildings overall with the provision of larger gardens and additional detailing provided via stone finishing introduced on some of the homes.  The site entrance would be set within a green space and have separate footways along with a play area for children.  A badger sett was located on the site which would be retained with the houses located at a distance from it. 


Forty-eight poplar trees and seven trees in the north eastern corner of the site were proposed to be removed so that highway works could be undertaken for the permitted pedestrian access and would be replaced by semi-mature native species.    The remaining twenty-seven poplar trees accounted for one-third of the total number of poplar trees onsite and were also proposed to be removed so to provide a continuation of the new planting scheme.  In response to the additional objections received in relation to the removal of  ...  view the full minutes text for item PL4